How do I create a new session?

 

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Once you have created a schedule, it's time to create a session!

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There are two ways to create a new session:

  1. Drag and drop on the calendar to create a new session. As you drag the cursor, you'll see the session start and end times change to line up with the calendar! Once you release, the Session Editor will open for you to confirm the remaining details.
  2. You can also click the green Create Session button at the top of the screen to open the Session Editor right away. This will allow you to type in your session start and end times rather than clicking and dragging.

Regardless of which way you choose to create your session, you'll end up with the Session Editor open where you can edit the session specific fields.

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You can see a breakdown of what each field means below:

 

Schedule: Select the Schedule that this session belongs to

Session: Name your session (keep your sessions names unique so you can track them later)

Session Date: Choose the date this audition/interview is taking place

Session Start Time: Select the time that the session will start. This should be the time of the first audition/interview slot (i.e. 3/10/2016 9:00am).

Session End Time: Select the time that the sessions will end. This should be the time that your last audition/interview ends (i.e. 3/10/2016 9:00am).

Duration: The duration of each audition/interview in minutes. For block auditions in AuditionRoom, set the duration to the total length of the session in minutes.

Break: The length of break time between each audition/interview in minutes. For no breaks, set this to zero (0).

Capacity: The number of applicants that you will see per audition/interview. For one person auditions/interviews, this number should be set to one (1). For block auditions, set this number to the total applicants you can take for each audition/interview timeslot. For block auditions in AuditionRoom, set this number to the total applicants you can take for the entire session.

 

These are all the fields required to create a session! There are some additional fields you should complete if applicants will be choosing their own slots. If this is the case, click the Self Schedule Options to display the additional fields

 

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Allow Self-Removal: If enabled, it allows applicants to remove themselves from the schedule without approval from the organization.

Allow Self-Schedule: If enabled, applicants can choose their own timeslots without being assigned by the organization.

Open Date: The date when applicants can start selecting their timeslots. If you are scheduling applicants, this should be the date that you want them to view the schedule.

Close Date: The date when applicants can no longer select their timeslots or make changes to their schedule. If you are scheduling for the applicants, set the close date the same as the open date.

Release Schedule Date: Scheduled and invited applicants will not be able to view the schedule until this date. This is optional.

 

IMPORTANT: If this is your first time using the schedule app, we recommend getting in touch with the Account Relations team to assist you: accountrelations@getacceptd.com

 

Are you an administrator for an arts organization? Would you like to learn more about Acceptd's resources? Check out more at: Applications | AuditionRoom | Marketing

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