Session Fields

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To create a new Session, navigate to Schedule and select Sessions from the dropdown menu. Next click Add + to open the Session editor.

 

SessionWrite the name of your session here! It should be unique, so that you can track it later.

 

DescriptionA description can be added, which will appear to the applicants in the schedule. 

 

Belongs to GroupSelect the group that the session belongs to.

 

AdjudicatorsAll adjudicators that should have access to this session, should be added here.

 

LocationAn optional field to add the location of the audition/interview, such as address or room number.

 

Session Start TimeThis should be the date and time of the first audition/interview slot.

 

Session End TimeThis should be the date and time that your last audition/interview ends.


Display TimezoneSet this to the timezone that the session is taking place in.

 

Open DateThe date when applicants can start selecting their timeslots. If you are scheduling for the applicants, this should be the date that you want them to view the schedule.

 

Close DateThe date applicants can no longer select a timeslot/make changes to the schedule. If you are scheduling for the applicants, set the close date to the same date as the open date.

 

Release Schedule DateIf set, the date when scheduled and invited applicants will be able to the view the schedule.

 

Timeslot Duration (minutes)Number of minutes for each timeslot. For block auditions, set this number to to the total length of the audition.

 

Timeslot Break (minutes)Number of minutes between each timeslot. For no breaks, set this to zero (0).

 

Simultaneous TimelostsSet this number to the number of applicants who can audition at one time. For block auditions, set this number to the total you can take for each block.

 

Allow Self-RemovalIf enabled, this allows applicants to remove themselves from the scheduling group without approval from the organization.

 

Enable WaitlistIf enabled, this allows students to put themselves on a waitlist when the sessions is full. This is just a holding area; applicants will still need to be manually scheduled if slots open.

 

Are you an administrator for an arts organization? Would you like to learn more about Acceptd's resources? Check out more at: Applications | AuditionRoom | Marketing

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